When you hear the words Delegate Evaluation Forms, is your first reaction:

Dread? Confusion? Do you feel overwhelmed?

Do you wish that the forms could just take care of themselves?

As meeting planners, we all know how important it is to get delegate feedback about the event we've spent months planning. Whether the client, sponsors, or delegates paid for the event, we need to know what worked well, and more importantly, what didn't work!

But let's face it - you're too busy dealing with the rest of the details that will make your event a resounding success!

Medsci Communications & Consulting Co. can handle all of your conference evaluation needs. From developing the questions and designing the forms, to inputting the data and running a proper statistical analysis to obtain the results, we'll take care of it for you. Finally, we present the complete results of the delegate responses, with a one-page summary of the highlights, problems and key issues, in a client-ready Conference Evaluation Summary Report.

Have you ever wondered if your current evaluation forms ask the right questions, so that you find out what the delegates really think? If you've asked too many questions? Too few? Are they the right kinds of questions? As researchers and scientists, we rely on tested, published, and validated scientific principles to develop questions that will reveal delegates' true opinions.

Our delegate evaluation forms are:

1. Developed in consultation with you, the planner.
2. Customized to your event and its unique challenges.
3. Designed to measure what you need to know.
4. Designed to ask the right questions, the right way.
5. Simple and effective.
6. Based on scientifically validated methods.

Ok, so you've collected the delegates' responses. Now what? Just give MedSci Communications the completed forms and we will:

1. Input all of the raw data into Excel spreadsheets.
2. Run a complete statistical analysis of all data collected, including response rate, mean, standard deviation, median and range for each question.
3. For a larger event with a strong delegate response, subdivide the data by demographic criteria (such as doctors vs nurses, investigators vs students, government vs non-government, Ontario vs rest of Canada, etc.) and run statistical analyses to determine any real differences in opinion between the groups.
4. Prepare a final Conference Evaluation Summary Report.

The Conference Evaluation Summary Report includes:

Sample Price List

Every conference program is unique, and each event will have different key issues that need to be evaluated. As a result, the total fee to design the delegate evaluation form, input and analyze all data, and prepare the final report will vary somewhat with each event. And it clearly takes longer to input the data from an evaluation form with 30 questions than a form with 15 questions. But we've provided a couple of examples, based on real events and real evaluation forms, to give you an idea of the price range for our services.

Example 1: One-Day Conference

2 Keynote Speakers,
1 Plenary Session,
2 Concurrent Sessions (each with 4 streams of programming),
Poster Session.

1. Consultation on key measures
2. Design evaluation form
3. Data Input (based on 100 responses*)
4. Statistical Analysis
5. Conference Evaluation Summary Report

Total Cost: $695*

* For each additional 20 responses, add $25.

Example 2: Two-and-a-half-Day Conference

3 Plenary Sessions,
7 Concurrent Sessions (each with 3 streams of programming),
Poster Session,
Trade Show,
Reception/Banquet Dinner.

1. Consultation on key measures
2. Design evaluation form
3. Data Input (based on 100 responses*)
4. Statistical Analysis
5. Conference Evaluation Summary Report

Total Cost: $995†

† For each additional 15 responses, add $25.